The Ultimate Client Management Software
With its simple onboarding process, email notifications, streamlined workout creation, ability to assign programs at scale, and progress and adherence tracking, Hevy Coach makes client management a breeze.
No credit card required.
Client Management Made Simple
Assign Programs
Select a training program and assign it to as many people as you want with a few mouse clicks.
Track Activity
See all your client’s recent activities, like completed workouts and measurements, in one feed.
Communicate
Answer questions, collect feedback, send and receive files, and provide guidance through the chat.
Everything You Need in One Place
- The Hevy Coach dashboard is simple yet functional. It has all the features you need to stay on top of things and see what all of your clients are doing.
- Our platform provides an overview of your client list and a breakdown of who has been active or inactive in the last seven days.
- You can see your clients’ latest logged activities on a feed and click on any one of them for an in-depth breakdown of performance, adherence, body weight, and body metrics.
Monitor Clients At a Glance
- Head over to the Clients tab to see your list of signed clients, along with a summary for every person: how active they’ve been in the past seven days, how many workouts they’ve done, what days they’ve trained on, and what program they are currently running.
- This page also shows you the number of weeks completed on a program in case you’ve set a duration (up to 52 weeks) while assigning it.
Assign Programs in Bulk
- With its drag-and-drop functionalities, ability to duplicate workouts (routines) or entire plans, and import more than a dozen programs from the HevyCoach library, you can generate programs in a templated way and adjust the variables based on feedback.
- Hevy Coach also allows you to assign one training program to multiple clients by selecting from your list. Click the Assign Program button in the Program Library, choose from your list, and click the Copy Program button.
Overview and Edit Clients’ Programs
- You can always visit a client’s profile and go to the Workout Program tab to see what plan they are running and how far along they are (in case the program has a selected duration).
- The overview provides a look at the exercises assigned for each workout, along with the number of sets.
- You can click on the program to change any of the training variables (e.g., the exercises, number of sets, RPE or weight targets, reps, or rest periods). Any changes to the plan will immediately appear in the client’s app.
Keep Your Coaching Organized
- The beauty of Hevy Coach is that it organizes your coaching thanks to client profiles, even if you have dozens of people on your roster.
- When you visit a client’s profile, you can see their latest activities in a feed, the program they are running, and statistics on their workouts. You can also dive into advanced statistics (like time spent training week to week) and see their measurements.
- You can set custom notes for clients (only visible to you), such as ‘Client can only work out on Monday, Wednesday, and Friday’ or ‘Client has a history of knee pain.’
Gain In-Depth Performance Insights
- See how any client is doing on a movement you’ve prescribed by going to their profile and navigating to Exercise Statistics. There, you can use the search field and filters to find movements you need information on.
- A pop-up will display the client’s performance history on that movement, along with their 1RM, set volume, and workout-to-workout progress.
Keep All Client Chats in One Place
- With its built-in chat, Hevy Coach lets you keep all client interactions in one place. That way, you can refer to older conversations, collect feedback, and provide guidance without jumping between email, social media DMs, and Skype conversations.
- The chat comes with built-in capabilities to share images and videos, which means you can share instructional videos and have clients record a portion of their training in case you want to review their setup, technique, or rep speed.
What Your Clients Will Experience
Intuitive Workout Logging
The training variables (exercises, sets, weights, reps, and RPE) load automatically in the app. Your client's job is to mark each set as complete as they go through the workout.
Automatic Rest Timers
The rest timers you assign in the workout builder activate when your client completes a set. They see the timer and are notified when rest time is over.
Custom Exercise Notes
Custom notes you add to exercises to clarify something, remind your clients of important cues, or add helpful information is displayed below the name of the exercise for them.
Advanced Exercise Charts
Your clients can click on any exercise to track their week to week progress and previous best performances (like a 1RM or best set volume), neatly displayed on a graph.
Find the right plan for your business
Get started for free. No credit card required.
What's included
- Create unlimited workout programs
- Extensive built-in exercise library
- Create unlimited custom exercises
- Track clients’ workouts & measurements
- Clients get coached through Hevy app
- Free Hevy Pro for all your clients
Save Yourself the Time (And Headaches)
Onboard Clients Systematically
Forget about long and complicated onboarding processes. With Hevy Coach, you can send out email invitations through the dashboard.
Your client will be prompted to make a profile (or sign in with their Google or Apple account) and download the app. The whole setup takes around two minutes.
Take Advantage of Email and Browser Notifications
Hevy Coach’s notification capabilities allow you to stay on top of things and respond to clients in record time. To enable or modify these, go to Settings on the left-hand side menu and click the Notifications tab.
There, you can enable browser and email notifications when clients message you, complete a workout or add a measurement. It will also notify you if a client’s program is about to finish in the following week.
For example, if a client is in a higher tier and pays for priority support, you can enable email notifications when they send you a message or complete a workout. That way, you can provide support at the right time without delay.
You can enable or disable notifications about individual clients by going to their profiles and navigating to the Settings tab (top right).
Never Miss a Thing
Staying organized becomes increasingly challenging as your roster grows, and it can be easy to feel overwhelmed by spreadsheets.
Fortunately, Hevy Coach simplifies the process by allowing you to examine each client’s profile for performance and body metrics.
Navigate to a client’s profile to see a breakdown of their adherence, time spent training and performance.
You can even examine individual exercise performance to make more informed coaching decisions.
Remember Important Facts
Navigate to a client’s profile where you can leave custom notes with important information like:
- The client is available to chat after 6 PM
- The client has a history of knee pain
- The client’s primary goal is to build upper body strength
These small notes can help you remember everything that matters about each client and provide a more personalized coaching experience.
Any questions about client management?
You don’t need to set up client profiles. Once a client accepts your invitation and registers, their profile will appear in your Clients tab. From there, you can assign a training program, add custom notes (only visible to you), and see statistics about their training. All of their recent activities will show up in their feed.
You can start a direct chat with any of your clients on the platform and exchange videos and images. This is a convenient way to keep all client conversations in one place, provide video instructions, and ask clients to send videos of their training for technique check-ups.
Every workout plan you build from scratch, duplicate, or import from the HevyCoach Library is stored in your Program Library tab. There, you can organize your programs in folders, duplicate them (ideal when building multiple similar programs), and assign them to clients at scale.
You can write many detailed notes for each client in the Notes section of their profile. The notes are private and serve to help the coach recall important details about each client.
You can send video files, links to instructional YouTube videos, and links to helpful resources through the built-in chat.
Clients can share feedback about their workouts by sending you direct messages. Alternatively, they can write quick notes or summaries before saving workouts under the Description section in the Hevy app. Your clients can leave these descriptions public for other Hevy app users or mark them as Private, where only you and they can see them.
Explore All the Other Features and Options
Keep all client interactions in one place, refer to old conversations, and exchange video files.
Create workout plans from scratch and set a duration with drag-and-drop functionality.
Build workouts using movements from our library or by creating your own custom exercises.
